CARS™, Inc. Travel Expense Policy

 

The following travel expense policy outlines the expenses billed to clients for on-site consulting work.  All travel expenses will be billed at our cost, as follows:

 

AIR TRAVEL – CARS™ consultants never charge more than full coach fare.  Every effort will be made by our consultants and their respective travel agency(s) to obtain the lowest fare for the most logical route and time. Our consultants generally fly first class only by using a frequent flyer upgrade.

 

HOTEL ACCOMMODATIONS – CARS™ consultants stay at and will bill for Hampton Inn, Courtyard, Holiday Inn Express or Radisson quality hotels when available.  Our consultants and their respective travel agency(s) will request the lowest corporate rate available.  CARS™ consultants reserve the right to change hotels when necessary.

 

MEALS / PER DIEM – CARS™ charges a standard daily meal rate of $52.00 ($9.00 breakfast, $11.00 lunch and $32.00 dinner).  Meals bought by dealership employees for the consultant will not be billed on expense reports.

 

LOCAL AUTOMOBILE TRANSPORTATION – It is customary for the client to provide an automobile for the consultant’s use while on assignment.  Company policy requires that any loaned automobiles be fully insured by the client.  If insurance coverage is not available through the dealership, CARS™ consultants are directed to rent a fully insured vehicle and include the rental charges as re-billed travel expenses.

 

MISCELLANEOUS EXPENSES – Itemized miscellaneous expenses such as airport parking, taxies, porters, tips or items bought at the dealership’s request will be billed at our actual cost.  Vehicle mileage expenses for the consultant’s personal vehicle use on the assignment will be billed at the current IRS mileage rate.

 

TRAVEL EXPENSE ESTIMATES – Travel expense estimates will be made using the aforementioned policies and the best information available at the time.  CARS™, Inc. is not responsible for travel expenses incurred beyond its control.